Job Details

  • ST Recruitment Centre (02C4416)

  • Recruitment Centre

  • Officer (Admin, Course Maintenance)

  • Changi

  • $Nego

  • 5

  • O-Level

  • 3

  • REQUIREMENTS:

    • GCE “O” Levels or Diploma in Business, or other relevant qualification preferred
    • At least 3 - 5 years of experience in similar capacity (with an emphasis on good administrative skills, particularly on documentation)
    • Ability to work independently
    • Possess good interpersonal and communication skills
    • Ability to use computer programs (Microsoft Words, Excel, PowerPoint, Outlook, etc) efficiently and in a timely manner
    • Moderately good written English language skills and minutes-writing skills will be an added advantage

    DUTIES:

    Assist with preparation of Purchase Requisitions, memos and tender documents for Course Maintenance (CM) - Changi & Kranji locations.

    Produce agendas and take minutes for Tender Evaluation Committee meetings.

    Maintain accurate and reliable stock record of all inventory items (Changi & Kranji locations).

    Assist in the preparation of work schedule & duty roster for Changi & Kranji locations.

    Maintain accurate and reliable record of staff attendance, annual leave, urgent leave, medical leave, off days and off-in-lieu for Changi & Kranji locations.

    Assist, follow up and ensure the compliance of all audit processes and procedures (including ISO audits) and the accuracy of documents requested (for Course Maintenance division (both locations)).

    Assist in the managing of contracts pertaining to Course Maintenance division (both locations).

    Handle staff matters such as application of leave, submission of claims and all other staff related matters.

    Prepare yearly Risk Assessment presentation and update the Risk assessment for CM (both locations).

    Dispatch and receive documents (pertaining to CM - both locations) from the main office

    Assist the Manager (CM) & Course Superintendent with any other administrative matters pertaining to CM (both locations).

    Ad-Hoc/Miscellanous:

    • Carry out proper documentation, filling and safekeeping of all documents pertaining to CM (both locations).
    • Assist in the application and submission for various certification programs (e.g. Audubon Cooperative).
    • Assist in the coordination of supply shipments for CM (Changi) from vendors, and ensure they are kept in the appropriate stores.
    • Assist in the housekeeping and general cleanliness of CM (Changi)’s stores and workshop.
  • Admin/ HR

  • Secretary/ Receptionist/ PA

  • Permanent


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